Cuyahoga County Title

Public Notice/Request for Information & Proposals

The Alcohol, Drug Addiction and Mental Health Services (ADAMHS) Board currently has two Requests for Proposals at this time.

Alcohol, Drug Addiction and Mental Health Services (ADAMHS) Board
Request for Proposals: Cuyahoga County Juvenile Court Intervention Center - Behavioral Health Services

This Request for Proposal (RFP) is directed toward behavioral health agencies certified through the Ohio Department of Mental Health and Addiction Services (OhioMHAS) for the provision of behavioral health services and supports for youth and families involved with the Cuyahoga County Juvenile Court Intervention Center.

Review the RFP and complete instructions.

Questions related to this RFP will be accepted by e-mail to torbert@adamhscc.org until 5:00 p.m. on Friday, July 13, 2018. Responses to questions will be posted to this page of the ADAMHS Board’s website on Friday, July 20, 2018.

All required proposal submissions MUST be submitted electronically to RFI@adamhscc.org.

RFP Submission Deadline: August 3, 2018

QUESTIONS:

Q1. What percent are we allowed to budget for administrative costs?
 
A1. Administrative costs are limited to 10 percent or below the total budgeted amount.

Q2. If the program is off site will security be provided?

A2. Yes. The building will be staffed with security. The Intervention Center will be located at Cuyahoga County Juvenile Court 9300 Quincy Ave., Cleveland, Ohio

Q3. Is it possible to get the data on how many calls come through for this proposed demographic between the hours of 8-4p, 4-12a, 12a-8a in order to project needed staff.
 
A3. We do not have that data, as this is a new initiative. Most cases will be “drop-ins” & scheduled appointments.

Q4. Does this truly need to be a 24/7 hours of operation program or can there be hours of operation that are scheduled 8am to 12am, except calm calls?

A4. No, but coverage is necessary 24/7. It is most important that referrals for assessments, in particular at night and overnight, are assessed in an expedient manner.

Q5. How are Justice Center staff being used?

A5. Juvenile Court staff will fulfill several key roles for the Intervention Center:

  • Assessment Specialist administers screening and risk assessments, such as the Ohio Youth Assessment System(OYAS) & the Massachusetts Youth Screening Instrument (MAYSI-2), as part of the intake process for pre-adjudicated youth who are alleged to have committed a misdemeanor, status offense, or low level felony, and to identify youth and family needs and risk level. If there is risk identified and/or concerns related to behavioral health symptomology, a youth will be referred for an assessment and recommendations through the mental health provider. Referrals will be received from the Prosecutor’s Office, police departments, families, parent walk-in complaints, police drop offs, and through scheduled appointments.
  • Court Care Coordinator(s) provides services for pre-adjudicated youth and their families in order to reduce recidivism and prevent deeper penetration into the juvenile justice system to ensure successful diversion. Court Care Coordinators have the responsibility of coordinating and linking youth to services by serving as a linkage between diversionary services/programs, families, and court. The focus of their role is to address the needs of youth and families to prevent official court involvement.
  • Diversion Specialists will oversee cases that have low clinical need, low OYAS scores, and without community safety concerns. Services for this population will be less intensive but projected to serve a large number of youth. The length of oversight for this targeted population is up to three months.
Q6. The RFP states that 60% are diagnosable mental health – is that the population we would be responsible for screening for the entire project 6,725?

A6. No, court staff (Assessment Specialist) will screen all youth. National data estimates that 60% of juvenile justice involved youth possess a diagnosable mental health disorder. However, full blown assessments will not be conducted on low level & non-violent offenders, as many of those youth will be referred to City Diversion & Court Unruly programs. Based upon 2017 intake numbers, Juvenile Court estimates that of the 6,725 admissions, approximately 2,529 youth may require an assessment or an amendment from a previous assessment.

Q7. Is domestic violence included in the estimated processed youth of 6,725?

A7. Yes

Q8. What is the desired parent involvement in the assessment process (this affects staff time)?
 
A8. Any brief or full comprehensive assessment will require parental involvement/input.

Q9. Will case managers have access to court contracted programming (MST, tapestry, in-home)?

A9. Yes. There will be a Diversion Treatment Option Matrix to guide the selection of programming to ensure youth are receiving the most appropriate service based upon risk and need.

Q10. Is there any flexibility in the Master’s level requirement (We believe bachelors level with experience could meet these needs with a clinical supervisor due to the brief nature of the treatment/assessment and the hours of the program)?

A10. Yes, there is flexibility due to the system-wide issue with regard to capacity.


Alcohol, Drug Addiction and Mental Health Services (ADAMHS) Board
Request for Proposals: Cuyahoga County Early Childhood Mental Health (ECMH)

This Request for Proposal (RFP) is directed toward behavioral health agencies certified through the Ohio Department of Mental Health and Addiction Services (OhioMHAS) for the provision of early childhood mental health services delivered through treatment and consultation programming.

Review the RFP and complete instructions.

Questions related to this RFP will be accepted by e-mail to torbert@adamhscc.org until 5:00 p.m. on Friday, July 13, 2018. Responses to the questions will be posted to this page of the ADAMHS Board website on Friday, July 20, 2018.

All required proposal submissions MUST be submitted electronically to RFI@adamhscc.org

RFP Submission Deadline: August 3, 2018

QUESTIONS:

Q1. Can you please provide clarification on eligibility for this funding opportunity? Our agency is OHMAS Prevention certified, but not Treatment certified. We have a FQHC with licensed mental/behavioral health providers on site, including a Psychologist. Are we eligible?

A1. No, agencies must be certified through OhioMHAS to provide mental health services.

Q2. Are agencies required to use a certain developmental or other assessment for entry into the Devereux web-based system?

A2.The electronic Devereux Early Childhood Assessment (e-DECA) is an evidenced based assessment tool in of itself. Thus, additional assessment tools cannot be entered into this web based system.

Q3. Can further detail be given regarding expected consultation programming? Is consultation defined as consulting another agency about their population?

A3. “Consultation is a problem-solving and capacity building intervention-implemented within a collaborative relationship between a professional consultant with mental health expertise and one or more individuals with other areas of expertise- primary child care, child development and families-or individuals with child care responsibilities.” (Cohen & Kaufmann, 2000)

Q4. Are services expected to be provided at another service provider’s location or at the site of contract agencies?

A4. The provision of Early Childhood Mental Health (ECMH) services are primarily community based in nature and delivered in various community settings.

Q5. Do contract agencies need certain Behavioral Health Certification through OhioMHAS?

A5.See Question 1.

Q6. Please refresh my memory as to how an agency becomes certified through the Ohio Department of Mental Health and Addiction Services to provide services.

A6. Please refer to the OhioMHAS website http://mha.ohio.gov/Regulation/Licensure-Certification.

Q7. Regarding narrative point #5: Should current contract agencies respond to how we can decrease our own “waitlist,” how we can positively impact the service-wide “waitlist,” or both?

A7. Both

Q8. Regarding narrative point #6: Will the review committee have access to the CY 17 RFI Agency Outcomes Measures Report previously sent to John Garrity at the board? Is that what current contract agencies should summarize?

A8. For current ECMH contract agencies, ADAMHS Board staff has access to all data submitted through e-DECA web based system. As such, please share your written synopsis with regard to your e-DECA data for CY17 . Agencies can also elect to provide additional outcome measures to demonstrate effectiveness.
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